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Outgrowing QuickBooks? Sign #9: Weak Audit Trails Put You at Risk (part 9 of 10)

Kim Anselmo - Monday, February 03, 2014

Changes in the books need to be accounted for. However, many basic accounting programs - such as QuickBooks - allow any user to login and edit data as needed without any restrictions or an audit trail. And these seemingly little changes can create larger problems, including inaccurate numbers and skewed data. If you’re making decisions based on inaccurate data you may be opening the door to extreme risk.

Sign #9: Weak Audit Trails Put You at Risk

If you are unable answer to the changes made within QuickBooks, then you may be putting your business at risk of being audited. And not having insight into certain decisions make it difficult to verify the integrity of the resulting data. You know you’re outgrowing QuickBooks when you can no longer trust your data, or provide a complete financial audit trail.

Protecting your data and putting the right controls in place is possible with a business solution like Microsoft Dynamics GP. With an enterprise resource planning solution (ERP) like Microsoft Dynamics GP, you can restrict access to confidential or sensitive portions of your data, such as proprietary data or customer credit card information, to directors and managers. You also can provide each of your users with access to the software features pertaining to their immediate tasks, and restrict access to the remainder of your data and functions.

Electronic audit features within Microsoft Dynamics GP will track and control data changes to create a complete trail of changes. Records maintain their integrity with the introduction of forms requiring approvals for certain types of data changes. Records for all data changes can be maintained to protect data integrity, ensure compliance, and reduce the risk for human error.

Join us next week when we explore the next sign you're outgrowing QuickBooks: You Find Yourself Putting off New Business Opportunities.

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The Resource Group is a Washington-based Microsoft Dynamics GP partner.

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